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Our Process

A Three-Phase System

Our system is designed to efficiently execute
your event at the highest level.

Discovery
1

Milestone schedules

Asset lists

Cue sheets

Event estimation

Pre-Production
2

Visual design

Pre-recording

Video editing

Equipment programming

Platform management

Implementation
3

Remote rehearsals

Signal routing

Cue and stage management

Standby, 3... 2...1... Go!

PHASE 1

Discovery

We hope that through discovery we will find a project scope that meets your requirements and your budget, but you are not obligated to work with us beyond Discovery.

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During this first phase we will work with you to understand the scope of the project, educate ourselves about your event and your needs, and educate your team about the process of planning and implementing a virtual event. At the end of this phase we will deliver a detailed estimate along with a logistics packet detailing the entire plan.

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We’ll begin by building out our master workbook – while things may still change after this initial step, the Discovery deliverables will contain:

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  • Pre-Production Milestone Schedule

  • Estimate for Event Design, Plan & Implementation 

Pre-Production

PHASE 2

We start Phase 2 by sending a modified statement of work based on the event estimate from Phase 1  so we can start hashing out all the details: equipment and labor sourcing, graphics creation, programming, advancing, etc. We create the motion graphics and titles, program the video switchers, set up the platforms, advance with the talent, and run the rehearsals.

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  • Day-of-Event Production Schedule

    • Staffing

    • Loading Docks

    • Meal Plans

    • Production Assets

  • Equipment rentals

  • Technical scripts and cue sheets

  • Graphical Asset List

Phase 3
Implementation

Phase 3 happens on the day(s) of the event. We'll have the previously identified and approved staff, often comprising some combination of the following roles:

 

  • Director/Producer
    Main point of contact, overall supervisor, creative director

  • Show Caller
    Maintaining order of assets and programmatic cues

  • Video Director
    Operator of the video switching system

  • Meeting Technician/Production Coordinator
    Tech support and/or operation of breakout rooms or meetings
    Graphics/Playback Operator

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